Purchasing Policy Highlights

Code of Ethics:

  • Personal Integrity and Professionalism
  • Accountability and Transparency
  • Compliance and Continuous Improvement

The Board supports the following purchasing objectives:

  • Quality service delivery
  • Ethical, professional, accountable sourcing, purchasing/supply chain and contracting
  • Value for money
  • Aggregated demand/Strategic purchasing
  • Standardized process
  • Transparency
  • Support for the purchase of products and/or services that are produced and provided under humane working conditions
  • Procurement activities complying with legislation and trade agreements applicable to all public sector agencies
  • Purchasing of "environmentally appropriate" products

Vendor(s) of Record (VOR’s)

Wherever possible, the preference for purchasing any items will be with Vendor(s) of Record (VOR’s) who will be established through appropriate competitive processes.

Spend Amount (exclusive of tax) Goods and Services Procurement Process
$0 - up to but not including $5,000  Direct acquisition 
$5,000 up to but not including $25,000  Invitational, three (3) written quotations 
$25,000 up to but not including $100,000  Invitational or Open Competitive Bid Process (Request for Quotation) - Advertise where advantageous. 
$100,000 or more   Open Competitive Bid Process (Request for Tender/Proposal) - Advertising required. 
Spend Amount (exclusive of tax)  Consulting Services Procurement Process 
$0 up to but not including $100,000  Invitational or Open Competitive Bid Process (Request for Quotation) - Advertise where advantageous. 
$100,000 or more Open Competitive Bid Process (Request for Tender/Proposal) - Advertising required.

Sale of Surplus Items

The Board sells surplus items through the GovDeals website.  Visit their website to view current surplus sales opportunities at:

www.GovDeals.ca